1. Click the Compose icon above your Inbox.
2. In the To: field in the Message Composition Window, type the e-mail address of the person to whom you want to send e-mail.
   • To send the same message to another person, type a comma and add the next e-mail address. For example: friend1@phc.gov.ph, friend2@phc.gov.ph, friend3@phc.gov.ph.
   • You can click Address Book to choose your recipients. Open your Address Book, click the desired name, then click the To button. This is also appropriate for CC and BCC recipients. When Done Click OK button.
3. In the Cc: field, type e-mail addresses for those to whom you want to send a copy of your messages.
4. In the Subject: field, type a subject line for your e-mail.
5. Type your message in the large message box.
6. When your message is complete, click Send Message.

You can attach any file -- word processing documents, spreadsheets, graphics, photographs, even sounds -- to an e-mail message.

To attach a file to your e-mail

1. Click "Attachments" to view at the bottom of the page a list of files attached to this message.
2. Click "Browse" button and navigate to the folder that contains the file you want to attach.
3. Double-click or Click on "Open" button on the file you want to attach.
4. Click on "Attach" button to upload the file selected. (Notice the file are displayed below that are ready to be sent)
5. Repeat steps 2-4 for any other files you want to attach.

The recipient must have a software that is compatible with your file(s). For example, if you send someone a WorPerfect file, your recipient must have either WordPerfect of a word processing program capable of opening WordPerfect files. Also make sure the file is compatible with your recipient's computer, for example a Windows machine may not not be able to read some Macintosh files.

Forwarding E-mail

To send e-mail on to another person for information

1. Open the piece of e-mail you want to forward.
2. Click Forward.
3. In the To: field in the Message Composition Window, type the e-mail address of the person to whom you want to send e-mail.
   • To send the same message to another person, type a comma and add the next e-mail address. For example: friend1@phc.gov.ph, friend2@phc.gov.ph, friend3@phc.gov.ph.
   • You can click Address Book to choose your recipients. Open your Address Book, click the desired name, then click the To button. This is also appropriate for CC and BCC recipients. When Done Click OK button.

Type your comments, if desired, in the message box, thick click "Send Message"

Sending Courtesy (Carbon) Copies

You can send a copy (also called a courtesy copy or carbon copy) of your e-mail when there are people other than the primary addressee(s) who have an interest in the subject of the e-mail.

To send a copy of your e-mail to others

1. Click "Compose" icon above your Inbox.
2. In the To: field in the Message Composition Window, type the e-mail address(es) of the primary recipient(s).
3. In the Cc: field, type the e-mail address(es) of the recipient(s) of courtesy copies. To send the same message to multiple recipients, type a comma and add the next e-mail address. For example: friend1@phc.gov.ph, friend2@phc.gov.ph, friend3@phc.gov.ph.
4. In the Subject: field, type a subject line for your e-mail.
5. In the message box, type your e-mail message.
6. When you have finished, click "Send Message"

You can send blind copies of your e-mail when you do not want the primary addressee(s) to know that you have sent the e-mail to anyone else, or when you want to keep the e-mail address of each recipient private from the other recipients.

To send blind copies of your e-mail

1. Click the "Compose" icon above your Inbox.
2. In the To: field in the Message Composition Window, type the e-mail address(es) of the primary recipient(s). (this is optional).
3. In the Bcc: field, type the e-mail address(es) of the recipient(s) of blind copies. For example: friend1@phc.gov.ph, friend2@phc.gov.ph, friend3@phc.gov.ph
4. In the message box, type you e-mail message.
5. When you have finished, click "Send Message"

• All of the recipients of your e-mail can receive blind copies: you do not have to designate a primary recipient.
• Recipients of blind copies do not see the names of others who received blind copies.
• As the sender of the e-mail, you will always see all names on the e-mail (even those who received blind copies) -- whether you look in your online mailbox, or in your offline mailbox, or if one of the e-mail recipients forwards a copy of the e-mail back to you.

The Reply feature allows you to quickly and easily send a message back to the author of an e-mail you received.

To reply to e-mail you receive

1. Open the e-mail to which you want to reply.
2. To respond to the sender only, click Reply. To respond to all recipients of an e-mail, click Reply to All. The e-mail address(es) to whom you are replying automatically appear in the To: field.
3. Type your message.
4. Click "Send Message"

You can sort the messages in your online Inbox by e-mail number, time of arrival e-mail address, subject heading, and size.

To sort the contents of your Inbox

Click on the arrow icon of column heading on which you want to sort. For example, to sort all the mail for time of arrival, click on the arrow icon of Date tab. Each of the tab will toggle ascending or descending order, arrow pointing upward means descending, otherwise ascending .

Notes: